Administrative Assistant, Nursing Administration, PT-Days, MHW: Nursing Administration

Company: Memorial Healthcare System
Location: Pembroke Pines
Posted on: May 14, 2022

Job Description:

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Summary:
Performs a variety of duties to support an assigned Administrative Management member or members.
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Detailed responsibilities:

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• Composes, types and transcribes correspondence, forms, reports, presentation materials and other written communications as required. Schedules/coordinates meetings, conferences, special events, appointments and travel arrangements. Maintains assigned calendar(s).
  
• Receives and screens visitors and telephone calls, and handles general inquiries.
  
• Performs duties specific to department being supported, to preparing complicated documents, maintaining databases, accessing information from databases in order to prepare reports, which may be used at management meetings etc.
  
• Performs administrative support duties specific to the Administrative Team member being supported, may include projects, MOR preparation, etc.
  
• Establishes and maintains filing systems. Orders and stocks supplies.
  
  Competencies and skills:
  Essential:
  
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  • STANDARDS OF BEHAVIOR: Acts in a manner that supports the standards of communication, respect, privacy, and teamwork by demonstrating a commitment to professional and ethical conduct.
    
  • CUSTOMER SERVICE: Demonstrates commitment to service excellence by promptly addressing internal/external customer issues/requests, resolving concerns while maintaining a professional image and behavior to build and enhance the patient/family/customer experience.
    
  • ACCOUNTABILITY: Accepts ownership of job roles and specific assignments/goals; works independently, takes responsibility for own actions; admits mistakes and judgment errors; and accepts constructive feedback. Connects personal work results to the accomplishment of team and organizational goals.
    
  • RESPONDING TO CHANGE: Accepts change and adapts in a positive and productive manner; handles unexpected situations and changes in direction calmly and with confidence. Views new assignments and job responsibilities as an opportunity for growth.
    
  • DESKTOP SOFTWARE: Uses desktop software programs to improve productivity and complete assigned tasks in an accurate and timely manner.
    
  • ADMINISTRATIVE SUPPORT: Provides secretarial and administrative support for leaders or departments.
    
  • WORKLOAD MANAGEMENT: Manages completion of work assignments based on priority and due dates.
    
  • ACCURACY: Completes work assignments within established quality and/or quantity standards.
    
  • DEVELOPING RELATIONSHIPS: Builds positive and productive business relationships with individuals and groups.
    
  • ORGANIZATION SKILLS: Organizes work to achieve maximum efficiency.
    
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    Education:
    Essential:
    
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    • High School Diploma or Equivalent
      
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      Credentials:
      Education equivalent experience:
      Essential:
      
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        Other information:
        Complexity of Work: Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Must be proficient in Microsoft applications.
        Required Work Experience: Two (2) years of experience in a highly visible clerical role.
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        Working conditions:
        Essential:
        
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        • Bending and Stooping ; ; ; 40.00%
          
        • Keyboard Entry ; ; ; 60.00%
          
        • Kneeling ; ; ; 40.00%
          
        • Lifting or Carrying 0 - 25 lbs Non-Patient ; ; ; 40.00%
          
        • Pushing or Pulling 0 - 25 lbs Non-Patient ; ; ; 40.00%
          
        • Reaching ; ; ; 40.00%
          
        • Repetitive Movement Hand/Arm ; ; ; 60.00%
          
        • Sitting ; ; ; 60.00%
          
        • Squatting ; ; ; 40.00%
          
        • Standing ; ; ; 60.00%
          
        • Walking ; ; ; 60.00%
          
        • Audible Speech ; ; ; 60.00%
          
        • Hearing Acuity ; ; ; 60.00%
          
        • Depth Perception ; ; ; 60.00%
          
        • Distinguish Color ; ; ; 60.00%
          
        • Seeing - Far ; ; ; 60.00%
          
        • Seeing - Near ; ; ; 60.00%
          
        • Computer Monitor ; ; ; 60.00%
          
        • Moving Mechanical Parts ; ; ; 20.00%
          
        • Potential for Physical Assault ; ; ; 20.00%
          
        • Wet or Slippery Surfaces ; ; ; 20.00%
          
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          Organizational Profile:
          Memorial Hospital West opened in 1992 with 100 beds to serve the growing population of western Broward. Today, the hospital has 384 beds and is one of the busiest and most technologically advanced in the region.
          Memorial Hospital West's many respected specialty programs include:
          
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          • Medical and Surgical Services
            
          • Adult and Pediatric Emergency Departments
            
          • Memorial Cardiac and Vascular Institute
            
          • Memorial Cancer Institute
            
          • Blood and Marrow Transplant Program, including Broward County's first adult inpatient autologous transplant unit
            
          • Memorial Neuroscience Institute
            
          • Memorial Rehabilitation Institute
            
          • Bariatric/Weight-Loss Surgery Program
            
          • The Family Birthplace
            
          • Women's Services
            
            Truven Health Analytics and Modern Healthcare magazine named Memorial Hospital West one of the nation's 100 Top Hospitals in 2013 and 2014 - and the hospital has been consistently recognized by The Leapfrog Group with an "A" Ranking for Patient Safety.
            Disclaimer: This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.

Keywords: Memorial Healthcare System, Pembroke Pines , Administrative Assistant, Nursing Administration, PT-Days, MHW: Nursing Administration, Administration, Clerical , Pembroke Pines, Florida