Program Administrator - Medical Education: GME - ER Medicine
Company: Memorial Healthcare System
Location: Pembroke Pines
Posted on: May 18, 2023
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Job Description:
Summary:
The Graduate Medical Education Program Administrator is responsible
for the operational and financial management of their assigned
training program. The position requires a comprehensive and
detailed understanding of ACGME/or CPME accreditation policies and
procedures including new program development and accreditation. It
will require a high degree of initiative and independent
judgment.
Detailed responsibilities:
* Provide overall program management of the graduate medical
education training program. Meet regularly with the graduate
medical education manager and the program director concerning
program management issues and activities and the status of special
projects.
* Manages training program academic year budget including
projection of future needs, justification of discretionary
expenditures, and approval of all educational and business
expenses.
* Collaborate with Director of Reimbursement and Revenue Integrity
to audit trainee schedules for CMS reimbursement.
* Manages schedules and resident attendance for all required
educational activities, including conferences and other didactic
experiences.
* Complete trainee payroll on a bi-weekly basis.
* Maintains the residency curriculum, including competency-based
goals and objectives for each assignment and each level of
training.
* Maintain and oversee the recruitment process during the
recruitment season (e.g., maintain the Electronic Residency
Application System (ERAS) database, coordinate resident applicant
interviews, and all Match responsibilities, as well as program
orientation and program graduation.
* Oversees and manage website development and social media
marketing materials to promote and increase, regional and national
recognition and participation for the training program in
collaboration with the marketing and corporate communication
departments.
* Interpret and apply ACGME, other national accrediting agencies,
and hospital policies to support all necessary compliance.
* Assists in preparations for site visits, self-study, and other
internal and external review processes.
* Manage general and program specific databases and websites
including but not limited to: MedHub, ACGME WebADS, GMETrack, and
specialty organizations/memberships.
* Responsible for administrating the specialty In-Training Exams
and ACGME surveys.
* Act as a liaison among internal constituents (e.g., between
trainees and hospital administration, with other GME program
administrators) and act as a resource for trainees, as well as
* Manage the specialty specific alumni database while maintaining a
comprehensive list of alumni.
* Collaborate with Human Resources for resident issues concerning
policy and disciplinary actions.
* Provides administrative oversight for all residency and
fellowship related items, but not limited to, the following:
handling inquiries, sorting correspondence, setting up folders,
maintaining residency program files in accordance with records
retention schedules, assisting in requests for verification of
residency training, and maintaining calendar of applicant
appointments and meetings.
* Collaborate with contracts manager to gather and review pertinent
information regarding contract negotiations.
* Assist in onboarding and training new and current program
administrators by developing, maintaining, and presenting training
sessions periodically throughout the academic year.
* In Collaboration with GME Managers, organize and plan program
events such as but not limited to Match day, program orientation,
and program graduation
Competencies and skills:
Essential:
* STANDARDS OF BEHAVIOR: Acts in a manner that supports the
standards of communication, respect, privacy, and teamwork by
demonstrating a commitment to professional and ethical conduct.
* CUSTOMER SERVICE: Demonstrates commitment to service excellence
by promptly addressing internal/external customer issues/requests,
resolving concerns while maintaining a professional image and
behavior to build and enhance the patient/family/customer
experience.
* ACCOUNTABILITY: Accepts ownership of job roles and specific
assignments/goals; works independently, takes responsibility for
own actions; admits mistakes and judgment errors; and accepts
constructive feedback. Connects personal work results to the
accomplishment of team and organizational goals.
* RESPONDING TO CHANGE: Accepts change and adapts in a positive and
productive manner; handles unexpected situations and changes in
direction calmly and with confidence. Views new assignments and job
responsibilities as an opportunity for growth.
* ACCURACY: Completes work assignments within established quality
and/or quantity standards.
* ANALYSIS AND DECISION MAKING: Uses decision making processes and
tools to analyze situations and make effective decisions.
* DEVELOPS RELATIONSHIPS: Builds positive and productive business
relationships with individuals and groups.
* EFFECTIVE COMMUNICATION: Communicates effectively with various
audiences using the most appropriate method for the situation.
* PROJECT MANAGEMENT: Leads project teams and implements project
plans in accordance with established goals and measures.
Education:
Essential:
* Bachelors
Credentials:
Essential:
* Other
Education equivalent experience:
Essential:
* Other information:
Complexity of Work: Requires critical thinking skills, effective
communication, decisive judgment, and the ability to work with
minimal supervision. Must be able to work in a stressful
environment and take appropriate action.
Required Work Experience: Two (2) years experience in a medical
education or higher education support position is required.
Graduate Medical Education experience preferred.
Working conditions:
Essential:
* Keyboard Entry 60.00%
* Lifting or Carrying 0 - 25 lbs Non-Patient 40.00%
* Pushing or Pulling 0 - 25 lbs Non-Patient 40.00%
* Reaching 40.00%
* Sitting 60.00%
* Standing 40.00%
* Walking 40.00%
* Audible Speech 60.00%
* Hearing Acuity 60.00%
* Depth Perception 60.00%
* Distinguish Color 60.00%
* Computer Monitor 60.00%
Disclaimer: This job description is not intended, nor should it be
construed to be an exhaustive list of all responsibilities, skills,
efforts or working conditions associated with the job. It is
intended to indicate the general nature and level of work performed
by employees within this classification.
Keywords: Memorial Healthcare System, Pembroke Pines , Program Administrator - Medical Education: GME - ER Medicine, Healthcare , Pembroke Pines, Florida
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